Legals

LEGAL NOTICE

The Website is published by AENEAS an industry association acting under the French law. Its registered office is located at 44, rue Cambronne 75015 Paris - France. The company is registered on the French association register (Registration N°W751182792) and can be contacted by telephone on +33 (0) 1 40 64 45 60.

The Website is hosted by Smallcloud Titan DC, France.

The director of publication can be contacted at communications@aeneas-office.org.

The Data Protection Officer can be contacted at euripides@euripides-eureka.eu.

Disclaimer

EURIPIDES² maintains this website to enhance public access to information about EURIPIDES², a EUREKA Cluster fostering international R&D&I collaboration in the field of Smart Electronic Systems and Components. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them. However, EURIPIDES² accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

of a general nature only and is not intended to address the specific circumstances of any particular individual or entity;
not necessarily comprehensive, complete, accurate or up to date; and
sometimes linked to external sites over which the EURIPIDES² has no control and for which EURIPIDES² assumes no responsibility.

Links

This website may contain links to third-party sites. The links are provided to you only as a convenience and the inclusion of any link does not imply an endorsement by EURIPIDES² of the linked sites and does not constitute any warranty from EURIPIDES² with respect to said sites or the information contained therein. Access and/or use of linked sites are your sole responsibility. Users are informed that any sites they may access via the links do not belong to EURIPIDES²

Intellectual property-Copyright notice

The elements belonging to EURIPIDES² such as the Website, trademarks, drawings, designs, images, texts, photos, logos, graphics charters, software, search engines, databases... without this list being exhaustive, are its exclusive property. These conditions of use do not carry with them the assignment of any sort in favour of the user of any intellectual property rights over the elements belonging to EURIPIDES². Any representation of the site in full or part by any company whatsoever without the Web editor’s express authorization is prohibited and constitutes an infringement punishable according to articles L.335-2 et seq of the Intellectual Property Code. The same applies to the databases included on the site which are protected by the provisions of the law of 1st July 1998 enacting transposition into the Intellectual Property Code of the Community directive of 11 March 1996 relating to legal protection of databases. The trademarks of the Web editor and its partners, as well as the logos included on the site, are trademarks (semi-figurative or not) and are registered. The trademarks and logos included in the section 'About EURIPIDES² and “Projects” belong to the companies quoted. Any reproduction of these trademarks or logos in full or in part made on the basis of elements on the site without the Web editor’s express authorization is thus prohibited by article L.713-2 of the Intellectual Property Code.

Data privacy policies & GDPR compliancy documentation

Since the European « General Data Protection Regulation » entry into force, AENEAS informs in a transparent way about processing of handled personal data in accordance with Articles 12, 13 and 14 of the GDPR legislation.

SECURE information architecture
Our data and the data of our clients are hosting in European Union inside our building or our ISO27001 certified outsourced datacenter based in EU, in particular Titan DC® and Microsoft®.

potential MEMBERS DATA AND MEMBERSHIP APPLICATION FORM

Data processing controller	AENEAS
Processing purposes	Potential members relationship management Precontractual relationship management including the Articles of Association and the Internal Regulations reading and approval.
Processed data	Identities, contact details, job function
Recipients and possible source personal data originate	Only personnel in charge of the Association management or potential members relationship may access communicated or stored data. We also point out that we could possibly feed our potential clients database with public information.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 4 months.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned or precontractual measures in absence of or our legitimate interests in absence of.

NON-COMMERCIAL INFORMATIONS REQUEST

Data processing controller	AENEAS
Processing purposes	Requesters relationship management Response management
Processed data	Identities, contact details
Recipients and possible source personal data originate	Only personnel in charge of the Association management or secretariat may access communicated or stored data.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to one month after relationship inactivity.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned or our legitimate interests in absence of.

MEMBERS DATA

Data processing controller	AENEAS
Processing purposes	Members relationship management Financial contributions management : https://aeneas-office.org/membership/financial-contributions/
Processed data	Identities, contact details, job function
Recipients and possible source personal data originate	Only personnel in charge of the Association management or members relationship, may access communicated or stored data. We also point out that we could possibly feed our potential members database with public information.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 5 years after the end of the membership relationship. Data retention is settled to 10 years after publication concerning nominative accounting documents.
Processing legal basis	The legal basis for data handling and processing is based on the contractual relationship performance (including the Articles of Association and the Internal Regulations reading and approval) or our legitimate interests in absence of or French legal obligations in absence of.

SUPERVISORY BOARD AND Management Committee MEMBERS DATA

Data processing controller	AENEAS
Processing purposes	Supervisory Board and Management Committee members relationship management Administration and management of the Association Prepare, review, monitor and update the Strategic Research and Innovation Agenda
Processed data	Identities, contact details, job function
Recipients and possible source personal data originate	Only personnel in charge of the Association management or members relationship may access communicated or stored data.
Data retention and erasure	The maximum period for which the personal data will be stored is settled by legal period of data retention in France, ie : https://www.service-public.fr/associations/vosdroits/F32081
Processing legal basis	The legal basis for data handling and processing is based on the contractual relationship performance (including the Articles of Association and the Internal Regulations reading and approval) or our legitimate interests in absence of or French legal obligations in absence of.

Project Zone REGISTRATION DATA

Data processing controller	AENEAS
Processing purposes	Submission of PENTA or EURIPIDES² or Xecs Projects Project management including evaluation and monitoring
Processed data	Identities, contact details, job function
Recipients and possible source personal data originate	Only personnel in charge of the Association programmes management or concerned Public Authorities or the external Technical Expert Group (TEG) or concerned project partners or AENEAS Management Committee may access communicated or stored data.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 5 years after the inactivity of the relationship.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned or precontractual measures in absence of or our legitimate interests in absence of.

Project ZONE PARTNERS/MEMBERS OR DOA SIGNATOREES DATA

Data processing controller	AENEAS
Processing purposes	Running project management Invoicing
Processed data	Identities, contact details, job function
Recipients and possible source personal data originate	Only personnel in charge of the Association programmes management or concerned Public Authorities or the external Technical Expert Group (TEG) or concerned project partners or AENEAS Management Committee may access communicated or stored data.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 5 years after the end of the contractual relationship. Data retention is settled to 10 years after publication concerning nominative accounting documents.
Processing legal basis	The legal basis for data handling and processing is based on the contractual relationship performance - including the Articles of Association and the Internal Regulations reading and approval or the Declaration of Acceptance (DOA) - or our legitimate interests in absence of.

applying TO SCIENTIFIC OR EXPERT GROUPS PARTICIPATION DATA

Data processing controller	AENEAS
Processing purposes	Application evaluation Potential experts database feeding
Processed data	CV and all others documents or data provided for recruitment process
Recipients and possible source personal data originate	Only personnel in charge of the recruitment of the scientific or expert groups may access communicated data. We point out that we could possibly feed our CV database with public information or partners information.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 2 years after relationship inactivity.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned or our legitimate interests in absence of.

SCIENTIFIC OR EXPERT GROUPS PARTICIPATION DATA

Data processing controller	AENEAS
Processing purposes	Groups management
Processed data	Identities, contact details, job function, CV, all others documents or data provided for the recruitment process
Recipients and possible source personal data originate	Only personnel in charge of the scientific or expert groups or participants may access communicated data. We point out that we could possibly transfer data to partners and publish data into public releases.
Data retention and erasure	The maximum period for which the personal data will be stored is settled by the closing of a group.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned, or the Non-Disclosure Agreement execution in absence of, or our legitimate interests in absence of, or the participant legitimate interest in absence of.

DATASETS provided BY A CONTRACTOR IN A PRECONTRACTUAL FRAMEWORK

Data processing controller	AENEAS or the contractor in case of precontractual Non-Disclosure Agreement
Processing purposes	Precontractual relationship management Quotations or feasibility studies facilitation
Processed data	Any kind of data
Recipients and possible source personal data originate	Only concerned internal or outsourced sales staff and association management may access provided data. We point out that data can be transferred to partners potentially in charge of the technical processing.
Data retention and erasure	The time of the precontractual process until contract agreement or abandonment.
Processing legal basis	The legal basis for data handling and processing is based on the NDA execution, or the consent of the persons concerned in absence of, or precontractual measures in absence of, or our legitimate interests in absence of, or the contractor legitimate interests if absence of.

DATASETS provided BY A CONTRACTOR IN A CONTRACTUAL FRAMEWORK

Data processing controller	AENEAS is the processor of the client which is the data processing controller.
Processing purposes	Contractual task performance and facilitation, project monitoring, invoicing
Processed data	Any kind of data
Recipients and possible source personal data originate	Only concerned operational staff may access provided data. We point out that data can be transferred to partners in charge of the technical processing.
Data retention and erasure	In accordance with the contractual terms, or the concerned legal deadlines in absence of.
Processing legal basis	The legal basis for data handling and processing is based on the contract execution or our legitimate interests in absence of.

potential OR CURRENT SUPPLIERs DATA

Data processing controller	AENEAS
Processing purposes	Supplier relationship management Accountancy management
Processed data	Identities, contact details, job function, invoicing data
Recipients and possible source personal data originate	Only personnel in charge of the association management or supplier relationship – including accounting staff and purchasing division - may access communicated or stored data. We point out that we could possibly feed our potential or current suppliers database with public information.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 5 years after the end of the relationship. Data retention is settled to 10 years after publication concerning nominative accounting documents.
Processing legal basis	The legal basis for data handling and processing is based on the supplier relationship performance or precontractual measures in absence of or our legitimate interests in absence of.

NEWSLETTERS AND EMAILINGS AND INVITATIONS AND sign-off sheets

Data processing controller	Ours members and professional contacts may receive our communications by email, text message or letter mail. In this context, a newsletters or events invitations or events sign-off sheets system can be implemented by AENEAS which is the data processing controller. You can point out to communications@aeneas-office.org that you no longer wish to receive our messages.
Processing purposes	Newsletters and emailings management Events management
Processed data	Identities, contact details, job function
Recipients and possible source personal data originate	Only concerned internal or outsourced operational staff may access data. We point out that we could possibly feed our data with public information or from event co-organisation partners. We also point out that data can be transferred to partners in charge of technical processing or event management or event co-organisation.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 3 years after relationship inactivity with messages recipient.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned or our legitimate interests in absence of.

applying for unsolicited application OR JOB OFFERS DATA

Data processing controller	AENEAS
Processing purposes	Application management Job interviews management CV database feeding
Processed data	CV and possible cover letters and all others documents or data provided for recruitment process
Recipients and possible source personal data originate	Only personnel in charge of recruitment may access communicated data. We point out that we could possibly transfer data to partners, especially employment agencies or public organizations. We also point out that we could possibly feed our CV database with public information, jobboards or partners.
Data retention and erasure	The maximum period for which the personal data will be stored is settled to 2 years after relationship inactivity.
Processing legal basis	The legal basis for data handling and processing is based on the consent of the persons concerned or precontractual measures in absence of or our legitimate interests in absence of.

YOUR RIGHTS
According to the European GDPR legislation, you have at any time the right of access to, rectification, erasure, restriction, portability, consents changes for your personal data. You may also oppose, for legitimate grounds, the processing of your personal data. If you wish to exercise these rights, please write to dpo@aeneas-office.org or by letter mail to DPO DIVISION, 44 rue Cambronne 75015 PARIS. You may also initiate a claim to concerned the EU-GDPR supervisory authority - especially the CNIL for France.